No PO No Pay Policy
All goods or services should be procured using a Purchase Order.
A purchase order (PO) is created once a WMG employee wants to start transacting with a vendor for goods and/or services. The WMG employee will start by creating a purchase requisition in the SAP Ariba Network by adding goods and/or services to the shopping cart and submitting in the system for approval. Once the purchase requisition is approved, Ariba will automatically convert the purchase requisition to a purchase order that will be sent directly to the vendor. Once the purchase order is received by vendor, you’ll be able to send goods and perform services.
Purchase Order Terms & Conditions
Terms and Conditions of Purchase
This Purchase Order (PO) and any related attachments is an agreement between Buyer {depicted by the Ship To Location in this PO, which is a Warner Music Group (WMG)} and Supplier for the product(s) and/or service(s) in this PO. No other document, including a Supplier proposal, quotation or acknowledgment form, will be part of this PO, unless specifically agreed to in writing by Buyer. Please notify the respected Buyer contact as soon as possible if you are unable to ship. You should not complete orders or deliver the described services by the Need-By Date specified within the line item of this PO.
Please also reference the full PO # on any correspondences, packages and/or shipping notifications.
Taxes: Applicable Taxes are not included on this PO. If Sales tax or other indirect tax is applicable for the goods and/or services described in this PO, then Supplier shall specify on their invoice the: tax rate, taxable amount and total tax amount. If applicable, Buyer shall withhold taxes under applicable law on any payments made to Supplier hereunder and shall remit to Supplier only the net proceeds thereof.
Terms of payment and acceptance of products or services delivered: Unless otherwise (and previously) approved by Buyer, the default payment terms are Net 45 days, which are calculated based on the invoice date of the Suppliers invoice that first must be deemed valid and be accepted by the Buyer. The Buyer may reject products or services that do not comply with Buyer’s acceptance criteria — for either a refund, repair or replacement of such products or a request to re-perform such services in a timely manner. Buyer may return non-conforming products to Supplier.
Invoicing Terms and Conditions of Purchase
When sending invoices to the Warner Music Group (WMG) Accounts Payable Team, please ensure they contain: a reference to the 10 character PO # (E.g. 7100001234); the complete Ship-To & Bill-To Address as presented on this PO; your invoice #, invoice date, WMG business contact, your company legal name and address; full remittance name and address, full bank instructions for electronic payment, appropriate line-item description of goods/services along with unit cost and finally the total invoice amount (with taxes itemized separately, if applicable). Please make sure the line items of the PO are shown on the invoice.
Warner Music Standard Conditions of Purchase: United Kingdom
These Conditions shall apply to all goods and services bought by WARNER at any time unless WARNER issues and both parties agree in writing a separate contract (other than a Purchase Order or Special Conditions), in which case the contract will apply instead. So far as permitted by law, all other terms and conditions are excluded unless WARNER agrees otherwise in writing. For the avoidance of doubt, WARNER does not agree to contract on any terms and conditions contained in any documentation given to WARNER at any time, whether or not they purport to supersede or replace these Conditions, and any terms and conditions not contained within this document or agreed by WARNER in writing, shall not apply.
To see the full Standard Conditions of Purchase click here.
WMG’s Commitment and Accountability
Supplier/Vendor Code of Conduct: WMG’s Code of Conduct ensures that our partners, Suppliers/vendors, licensees and advisers (referred to as “suppliers” in the Code), understand the standards and behaviors that we expect of them.
We require our suppliers to comply with the Code and to ensure that the businesses they work with, including those which form part of their supply chains, to also adhere to the Code.
Our suppliers are required to provide to WMG, upon request, a list of the factories and sub-contractors they use for WMG production.
Translated Supplier/Vendor Code of Conduct
Environmental Social Governance (ESG) is integral to achieving a better future for our people, artists, songwriters, investors, other stakeholders and our business. Ultimately, the continued strength of our creative and commercial performance goes hand in hand with our ongoing ESG momentum.
Warner Music Group Governance: We aim to ensure that our business partners uphold the standards required by WMG. We utilize a range of policies and procedures, such as contractual provisions, risk-based screenings, and our Supplier Code of Conduct to engage partners on these matters.
Please check out WMG’s latest Impact Report if you’d like to learn more about our commitments, ethical sourcing practices, and annual ESG performance.
For more information, documents, and resources, visit our WMG Vendor Website.
*Note: the terms Supplier and Vendor are synonyms and are used interchangeably throughout our site